Commitment
Dale Group, Inc., its subsidiaries and their divisions respect the privacy of their clients and are committed to protecting the personal information received from its clients from unauthorized access or disclosure. We recognize that clients share personal information to enable us to assist them with their insurance needs and administration of their insurance. Personal information regarding the firm’s clients is used and disclosed solely to address insurance needs of our clients and as required by law or regulation. This Privacy Statement sets forth Dale Group, Inc.’s current policies and practices with respect to nonpublic personal information of current and former clients.
Collection of Information
Dale Group, Inc. collects personal information from its’ clients to procure and modify insurance coverage or process claims for them. We make every effort to limit our requests to the information necessary to serve each client’s interests and needs. Much of the personal information we collect is received directly from our clients. It is obtained on applications and other forms, correspondence and communications with us (such as name, address, Social Security number, assets and income). We also obtain personal information about our clients in connection with their transactions with or through us (such as coverages purchased, premiums paid, payment history and methods of payment). In some instances, we receive personal information in communications with insurance companies that have issued or are considering issuing insurance policies to our clients and may also receive personal information about our clients in connection with processing a claim, including medical information, such as from an accident report. Personal information about clients may also be obtained from our consumer reporting agencies, such as through credit reports or motor vehicle reports.
Disclosures of Personal Information
Dale Group, Inc. may disclose the personal information collected regarding its clients to nonaffiliated third parties, including other financial institutions to secure quotations for coverage, obtain changes in or renewals of existing insurance coverage and to assist in the submission or processing claims. We may share a client’s personal information with claims representatives and adjusters involved with processing a client’s claim. In some instances, we may receive personal health information about our client’s, such as information relating to an accident, disability, illness or injury in connection with an application for or renewal of an insurance policy or claim. That information would only be shared or disclosed as required to pursue the client’s application, request for renewal or claim.
We may disclose nonpublic personal information to nonaffiliated third parties that perform services, including marketing services on our behalf or to other financial institutions with which we have joint marketing agreements. Dale Group, Inc. may disclose nonpublic personal information collected regarding clients or former clients in compliance with subpoenas or other valid court orders, in response to inquiries and requests from regulatory authorities, in connection with the prevention or detection of fraud, or as otherwise permitted or required by law.
Access to Information
Access to a client’s personal information is restricted to personnel who have a legitimate need to have the information in providing services to our clients or conducting the business of Dale Group, Inc. Employees of Dale Group, Inc. who have access to client information are required to protect it and keep it confidential. In addition, we require anyone to whom we disclose any nonpublic personal information about our clients or former clients to protect its confidentiality and use it solely for the purpose of which it is disclosed.
Limiting Disclosures
You may opt out of Dale Group, Inc.’s sharing of nonpublic personal information with nonaffiliated third parties, except as permitted by law, and you may limit our sharing of non-transactional information among Dale Group, Inc. affiliates. In making that election, you should understand that we might require your written authorization if there is a need to share information with nonaffiliated third parties to service your account.
Further Notices
We are posting this Statement and Notice to you pursuant to recently effective provisions of laws and regulations which require that we send our clients notice of our privacy policy at least annually as well as when we adopt changes to that policy. Consequently, we will be sending you supplemental notices at least annually. In addition, under provisions of the law and implementing regulations, we may have to obtain your written authorization to disclose certain personal information regarding you, and in some instances other members of your household, in connection with the performance of our services on your behalf.
Questions
If you have questions regarding this Notice, your right to limit our disclosure of your nonpublic personal information or how Dale Group, Inc. protects or uses your nonpublic personal information, please call 973-377-7000.